Call Committee, Selection, and Process

For I know the plans I have for you, declares the Lord, plans for welfare and not for evil, to give you a future and a hope.

– Jeremiah 29:11

Transition Process: Step 4

Call Committee, Selection, and Process

As the assessment process continues, the process of calling the next pastor begins.

Call Committee is formed

Following the congregation’s constitution, a Call Committee is either elected or appointed. Usually, at least one member is also on the congregation council.

What is a call committee?

The call committee screens, interviews, and recommends candidates to the congregation council.

Candidates are identified in consultation with the synod office

After an initial meeting with the call committee, a member of the synod staff will begin to submit rostered leader profiles to the call committee.

Candidates are interviewed

  • Candidates selected are usually interviewed twice.
  • The committee may choose to hear candidates preach, either in between the interviews or after.
  • References are checked.
  • Proposed compensation is negotiated following synod guidelines.
  • At any point, candidates or call committees can end the process.
  • Clear and direct communication between parties regarding discernment is expected.
Committee recommends candidate to the congregation council
  • The Council may meet the candidate prior to recommendation.
  • Council recommends candidate to congregational meeting
  • A “meet and greet” event may be arranged for the congregation prior to the specially-called congregational meeting.


Interview Strategies / Questions

This list of possible questions is not comprehensive, but suggestive for the committee:

  • What events led you to prepare for ministry?
  • Briefly state your personal faith.
  • How do you describe yourself theologically?
  • How do you nurture yourself spiritually?
  • How do you care for yourself physically, emotionally, and socially?
  • What personal traits and gifts do you have that make it possible for you to be effective as a pastor?
  • What books have you read recently that have made an impression on you?
  • How do you prepare for a sermon?
  • Describe the areas of pastoral ministry you enjoy the most.
  • Describe the areas of pastoral ministry you enjoy the least.
  • What role do you see yourself fulfilling in relating to committees?
  • Tell us about your philosophy and style of pastoral visitation.
  • Discuss your expectations concerning catechetical instruction.
  • Share your thoughts regarding the worship life of a congregation.
  • In what ways to you participate in the community? In the synod?
  • What areas of involvement in your last/current parish gave you personal satisfaction?
  • What is it about our congregation that interests and challenges you?
Questions that may be asked of you as a committee:
  • What is the focus of your congregation? Describe your mission.
  • What is the role of staff and what is the role of the laity in your congregation?
  • How many people are involved in leadership roles? How are lay people involved in worship?
  • In your opinion, how are decisions made in your congregation?
  • What long and short-term goals has the congregation adopted? When was the last time an in-depth self study was conducted?
  • What is the congregation’s commitment to support of and partnership with the synod and the ELCA?
  • How does the congregation respond to change and how are changes made?
  • What part should family members of staff play in the congregation?
  • What would you display on a highway billboard regarding your congregation?
  • Why did the previous pastor leave?
  • Are there skeletons in the closet that I should know about in considering the call here?
Devotions for the Call Committee
By: The Rev. Ronald Olson, Director of Admissions, Luther Seminary, St. Paul, Minnesota

I. In Calling a Pastor, We Consider Our Own Calling

Writing to the church in Corinth, the Apostle Paul encouraged believers there to consider their own call. As we being our work as a call committee, we may consider the call we all have from God by exploring a few of the following scriptures:

Acts 2:39, Ephesians 4:4-6, Colossians 3:15, I Timothy 6:12 , 1 Peter 39 and 1 John 3:1

What a calling– to hope, peace, eternal life! In these verses, all of us are called children of God. Clearly, this is on account of God’s power and wisdom, not our own.

This powerful call is the one that comes to all believers through God’s Word in Holy Baptism. That is why Martin Luther was bold to insist that “the ministry of the Word belongs to all.” And again, “There is no other Word of God than that which is given all Christians to proclaim (from Luther’s ‘Concerning the Ministry,’ 1523).” Just as all Christians share the promise, so too do we share the task of proclamation. Most of us take up the task in the ministry of daily life. Others we ask to do so publicly for the community so faith can be created and sustained in us. So we see that in the economy of God’s grace the ministry of those called and ordained follows from the call which has come to all who believe. How do we sense God’s call most clearly? In which aspect of life do we find God’s Word (the promise, the hope, the peace) being ‘proclaimed’ in the strongest way? The Bible even speaks of us as “holy partners in a heavenly calling (Hebrews 3;1);” what do you think that might mean for daily living?

Gracious calling God, call on us with your grace again and again. Renew us daily in the peace, hope, and eternal life we have been promised and which we have been called to proclaim. As we work to call a pastor to our congregation may we count on the prayers of all members of this community of faith to uphold us, just as we trust your spirit to guide us. We remember God, you are the One who called us first. Amen

II. In Calling a Pastor, We Consider Our Own Calling

God’s gracious giving extends to the church too. God has not been content to let the church fend for itself since Pentecost. On the contrary, the Holy Spirit still enlivens the community of faith. As Bishop April Ulring Larson has said, “What God is interested in is empowering the body of Christ.” God has raised up leaders, gifted ministers and pastors for the church in all times and places. When the church has prayed, “Save and defend your whole Church, purchased with the precious blood of Christ. Give it pastors and ministers filled with your Spirit, and strengthen it through the Word and the holy sacraments,” God has answered.

Listen to this wonderful scripture: II Peter 1:3-11. Would any of us, either as individual believers or as members together of a congregation, have any reason to question the truth of those verses? In fact, how have the promises offered there been answered and proved true in your experiences of the life of faith? In the life our congregation?

We overhear the prayer that scripture offers up for us in Ephesians 3:14-21. The One who has called us is also at work in us doing far more than we can ask or imagine. That’s an amazing thought!

As we join in singing or saying LWB 543, “Praise to the Lord, the Almighty,” focus on verse two and ask, “What does that verse mean, promise, and say to us about God’s watch over us?” Can we claim this hymn’s great promise even in calling a new pastor?

Luther’s Small Catechism offers his explanation of the third and fourth petitions of the Lord’s Prayer saying: “God’s will is done when he strengthens our faith and keeps us firm in his Word as long as we live.”

And, “Daily bread includes everything needed for this life, such as food and clothing, home and property, work and income, a devoted family, and orderly community, good government, favorable weather, peace and health, a good name, and true friends and neighbors.”

We daily trust God’s good gifts for our faith and life. Such confidence also belongs to the faith and life of the whole church.

Gracious giving God, give us your help again, just as you have always done. Remind us of your care. Let there be gratitude in our congregation, for all that is needful has been sent and ordained for us already. As we work to call a new pastor to our congregation may we be strengthened for this task with the thought that your providing reaches to every need of your church. This call committee and community of believers are your church too. Amen.

III. In Calling a Pastor, We Consider Congregation and Community Needs

The Apostle Paul provides a wonderful “snapshot” of life in Christian community in his first letter to the Thessalonian church:

I Thessalonians 5:12-24

This letter of Paul, one of the earliest Christian writings, already shows Paul’s love of lists. Here he checks off some of the characteristics of faithful community life

  • respect for those who labor among us
  • peace among ourselves
  • help for the weak
  • patience with all
  • always seeking to do good to one another and to all
  • prayer without ceasing
  • no quenching of the Spirit
  • holding fast to what is good

That is a lot to be and do in the freedom of the gospel. That is a tall order for a mission congregation. Could this be the first “Congregational Profile?” Our congregation today is also the location of worship, care and mission, and full of needs in order to give ourselves faithfully to this gospel work. Let’s name some of these community needs.

Is calling a new pastor more a matter of finding someone to meeting those needs (do all those things), or of calling one to lead for congregation to do what needs to be done? Are we, as members of our congregation, only objects of ministry, or are we also subjects/agents of ministry?

When we consider congregational ‘needs,’ scripture points us right away to the Christian mission that needs doing in God’s world, and the gospel work in which we share responsibility. Fortunately in our need, there are leaders to help us. And we are in the process of calling one of them into our midst.

Gracious sanctifying God, thank you for drawing us ever anew into the ministry of the Word. In the community of faith we are empowered for witness and service even as we are ministered to with forgiveness, reconciliation, and healing. As we work to call a new pastor to our congregation, show us our neediness — what we need and what needs doing for our life together in Christ. Amen.

IV. In Calling a Pastor, We Consider Ministry Gifts

If the Bible is to be believed, then God has only ‘gifted’ children. We have this declaration from Ephesians 4:7, 11-16 Gifts galore!

God has given ministry gifts to the people of God, to the church, for the benefit of all. We know, of course, that we do not all have all the gifts. And, some having just the gifts they have been given are also called into the church’s public ministry, into the ministry of Word and Sacrament. The Apostle Paul liked the image of the body, one body with many parts all working together — I Corinthians 12:27-30.

We may all sense that we possess certain ‘gifts for ministry.’ It is no accident that some members end up teaching Sunday School year after year — we are not all up to that important work. Some are very comfortable in front of others, leading worship, teaching Bible studies and the like — others are not. We may also sense that our whole congregation, the community taken as one, is gifted too, in a special position or especially equipped for a particular ministry or mission.

Think of some of the special gifts our former pastors had. Which ones did they have in common? What were their unique gifts for ministry, for leadership in the church? What gifts are going to be most important to our congregation in the years ahead?

Most likely, there is no single gift that will identify our new pastor to us. Nor is there only one who possesses the gifts we seek. There are many gifted leaders in the church, thank God. So the difficulty of the task at hand is not so much that there are no good candidates, or that there is only one pastor who could lead us in mission. Oftentimes, part of the hard work of a call committee is leaving room for the Holy Spirit in the discernment of the many gifts in the candidates God may send. Our task is never simply a matter of “hiring” someone, even the ‘best’ someone we can find, but of allowing God’s Spirit to work in and through us to build up the church in calling a new pastor. And that can happen, indeed, because God is at work with us in all of this.

Gracious gifting God, we are reminded of your gifts in and for all the children of the church. Call on our gifts now, use us, in service of your whole church. As we work to call a new pastor to our congregation may your Holy Spirit lead us to discern the gifts we seek and see those gifts clearly in the candidates you are sending to us. In our communications, interviews and meetings with them, may we find ourselves once again who we surely are in Christ Jesus, stewards of your many gifts. Amen.

V. In Calling a Pastor, We Consider the Changing Context/New Opportunities and Challenges

Listen to Colossians 3:12-17. We are being changed. That is what the Spirit of Christ is doing with us. There is a marvelous new-life prayer in the “Evening Prayer/Vespers” of the LBW:

Lord God, you have called your servants to ventures of which we cannot see the ending, by paths yet untrodden, through perils unknown. Give us faith to go out with good courage, not knowing where we go, but only that your hand is leading us and your love supporting us; through Jesus Christ our Lord. Amen.

We are not the same congregation we were last year, or ten years ago. Times have changed, things have changed, we have changed since last calling a pastor. What do those changes mean for the calling of a new one? What is different now? How has our community felt the changes? Changing demographics, aging populations, new immigrants, all these factors make for renewal in mission and ministry too, in service and witness for the community of faith. Let’s take some time to reflect yet again on these new opportunities and challenges as a committee.

Are we more open as a congregation to see the gifts of a candidate we may not have considered so seriously before? Many congregations have found that to be true, for example, in looking at single candidates, female and older candidates. Pastor Eleanor Hunsberger states the matter boldly, “When God calls you to ministry as a person of color, a person who is physically challenged, a person who is different, who does not fit the Lutheran mold of this is what a pastor looks like…somehow the Holy Spirit removes the barriers and people are able to open up to receive such people.” She goes on to say, “We’re helping God, we’re working with the Holy Spirit in this process.”

We refresh ourselves in these words from scripture about our life in the Spirit: Romans 8:26-30.

We are so called according to God’s purpose. The times may be changing, but we are standing on that solid promise.

Gracious accompanying God, The One in whom we live and move and have our being. Give us a vision of the times of our lives, the new situations in which we live out our faith in Jesus. May we ask anew what it means to be the Church in our time, our place. And as we work to call a new pastor to our congregation may we welcome according to your Spirit the one you are sending to us to lead us into the new days ahead. Amen.

For help in setting up a Ministry Site Profile (MSP), please contact Heather at the synod office at or 773-248-0021.

Transition — The Five Steps

The time between one pastor leaving, and another being called, is called the Transition Process. There are five steps that are included in this process.

Transition Process | The Five Steps

Learn more about each of the five steps: 

Additional Resources


Your Constitution

If your congregation is revising its constitution, or if you have a question about your constitution, email the synod secretary, the Rev. Erin Clausen: .

You can also view a webinar about this topic.

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